Choosing an office MFP isn't about "more megapixels" — it's about total cost of ownership and reliability. Below is the checklist we use ourselves when selecting equipment for clients.
1. Format: A4 or A3
If you only print documents, A4 is enough. If you need drawings, layouts, or spread-page tables, get A3.
2. Print Speed
For a department of up to 10 people, 25-35 ppm is enough. For high-volume printing, 45 ppm or more.
3. Yield and Monthly Duty Cycle
- Look at the recommended monthly volume, not the maximum.
- A 2-3x load margin extends service life.
4. Cost per Page
Calculate the cost of one page (toner + drum + maintenance), not the device price. A cheap printer is often more expensive to run.
5. Features
Duplex (double-sided printing), an automatic document feeder (ADF), scan-to-network/email, Wi-Fi — these save time every day.
6. Consumables Compatibility
Check the availability and price of toner/drum in advance — this accounts for 80% of future costs.
7. Service and Warranty
Having a service center nearby and spare parts in stock matters more than the brand. Equipment downtime costs more than the equipment itself.